Data Retention & Security

-a MUST HAVE control

Kavita Sharma

DXM Consulting

Data loss can have a colossal impact on your business. With non-encrypted data and routine back-up procedures, there is a high risk that your organization will never have a chance to recover from data exploitation, such as ransomware. Data is invaluable when it comes to an organization. Protecting and Securing data is a “must have” security control in every organization.

Data retention refers to retaining or securely storing data. Data security can be summarized as building security around data storage to preserve data from unauthorized access and corruption. The main focus of data retention and security is to keep personal/corporate data private and restrict access to unauthorized people.

Data can be classified as any and every individual record. Data exploitation can target simple emails to more complex data sets such as a company’s financial records. Exploitation of data is more common than we would like to believe. Hackers target data sets because most businesses ignore simple ways to protect their data.

From corporate confidential information, to client phone numbers, data and data security should not be seen as a control that is “nice to have”, it is a control that a company “must have”.

Tips for protecting your data

There are many solutions to ensure data retention and security. This includes securing hardware for data storage as well as software in conjunction with data. Although most people are now aware of the importance of data retention and security, the question is: whether or not their data is secured?

You must follow specific measures to ensure data retention and protection.


Encryption is a typical security feature for both home users and large corporations. Encryption uses algorithms to scatter data into unreadable text. This encrypted data can be only decoded or decrypted by a key which can only be accessed by the owner of the data. Full disk encryption

(FDE) protects all the data on your hard disk. It is very efficient, and you can be sure that your data is safe with FDE.

User Authentication:

This data retention and security measure is one that everyone encounters daily. A perfect example is the authentication required when logging into an email account. This authentication ensures that the data in an email account is safe and that no one else can access it.

Back-Up Your Data:

When a hacker breaks into a computer, the hard drive is often the target. A smart tactic is to always back-up your data to an external hard drive or cloud. The best practice would be to set a weekly reminder to ensure your devices are backed-up.

Use Protective Software:

How often have you heard about a legitimate website being hijacked by some malicious software (i.e. malware)? Although you might be very vigilant, just a bit of extra defensive assistance can prove useful to keep nasty programs at bay. Every time any malicious program attempts to install ransomware on your computer, the program can stop it!

Always keep installed software up to date:

Hackers can easily take advantage of flaws in installed software. These flaws allow data thieves to gain control over the computer or any stored files. Always update the installed software as soon as you receive the updates notification.

The need for data security is fundamental. Follow the few strategies previously discussed, keep all your files safe and restrict data theft or criminals from exploiting any data security loopholes.

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